NGOs Job Vacancy

SHORT-TERM FINANCIAL AND PROJECT MANAGEMENT ASSISTANT


GOVERNANCE UNIT


Deadline for submission of applications: 1 February 2006

Application should be addressed to:

Personnel Unit
United Nations Development Programme,
Jl. M.H. Thamrin Kav. 3 P.O. Box 2338
Jakarta 10250, Indonesia.
E-mail: recruitment.id@undp.org



Please send your application by e-mail with the post code as the subject of your email, or by postal mail with the post code in the upper left corner of the envelope and do not send it by fax. Only short-listed candidates will be contacted.


Terms of Reference

Post Code: 018-06/GU
Post Title: SHORT-TERM FINANCIAL AND PROJECT MANAGEMENT ASSISTANT
Recruitment: Indonesian National
Location/Duty Station: Jakarta
Duration of Assignment: 1 Month - SSA
Starting Date: Immediate
Direct Supervisor: Head of Unit




Background
The Partnership for Governance Reform is a multi-stakeholder programme focused on supporting Indonesia’s political transformation. The institution, initially established as a UNDP project, has now acquired an Indonesian legal entity (civil law association). The Finance and Project Management Assistant will support the Governance Unit in preparing for 2 external audits that will be carried out of the Partnership for Governance Reform project between the 13th February until the 3rd of March 2006. One audit is a general UNDP audit, the second is an European Commission Verification Mission of the effectiveness of UNDP procedures and processes within the Partnership for Governance Reform project. The Assistant will develop a clear tracking system to oversee and control past financial transactions related to the Partnership, as well as develop a clear system of UNDP’s procedures and processes related to the Partnership project as well as other areas that the auditors are interested in verifying. The Finance and Project Management Assistant will work closely with the two Partnership for Governance Reform Project Managers as well as the Partnership Programme and Finance Managers.

General Duties and Responsibilities:

Develop a clear tracking system of financial transactions related to the Partnership
Develop a clear system of UNDP’s procedures and processes related to the Partnership project
Develop a system which looks at the effectiveness of the delivery of the UNDP/Partnership in its proceedings, contracts and payments
Ensure all past and present contracts as well as donor reports are available and in order
Look at the management of payments using Atlas in terms of timely, accurate computation and completeness of supporting documentation, on the basis of appropriate authorization
Ensure all project related filing is in order
Ensure that all procurement of goods and services well documented
Perform other duties as required and that can be of interest of the external auditors
Assist the auditors in their work and provides the required information for them to carry out their work in an efficient manner

Qualifications required:

Minimum graduate degree in a relevant discipline, with specialized training in accountancy, administration and finance preferred;
5 (five) years of increasingly responsible experience in administration and finance;
Solid familiarity with UNDP finance, personnel and procurement rules and regulations as well as the ATLAS system
Proficiency in written and spoken English;
Working knowledge of IT applications;
Strong motivation and good team player; Indonesian language a benefit